Home · AI Enablement
For European R&I teams

A private AI grant-writing workspace configured around your workflows.

A setup for research teams, grant offices, research and technology organisations, consultancies, clusters, and associations. Single-tenant workspace, private workflow customization, configurable BYOK AI models routing, and fixed annual pricing.

Book a discovery call → See what's included
From €15k / year + €5k setup. Annual licence · uncapped use across every EU program.
Single-tenant workspace Configurable model routing Private workflow customization Founder-led onboarding
Proposal #14 · invoice
RIA call — PathwayAI

Drafting hours · €4,200

AI tool fee per proposal · €850

Reviewer iterations · €620

Total this proposal · €5,670

ESR Scorecard Live
13.5/ 15
+2.5 after redraft · PathwayAI v3
Excellence4.5
Impact4.5
Implementation4.5
From per-proposal invoice to in-house engine.
Who AI Enablement is for
R&I ConsultanciesPer-proposal billing → one fixed annual licence
UniversitiesFaculty-wide rollout · private workflow customization
RTOsConsortium IP duty · isolated single-tenant data
NCPs, NGOs & associationsFederation-wide access · sector-tuned scorers
Why most teams stop using AI after a few months

4 reasons generic AI tools fail inside proposal teams.

Steep learning curve

Your team will get intimidated by the steep learning curve — and won't learn it on their own

Your best researchers are already busy. Drop a powerful AI tool on them and they'll try it twice, then drift back to Word and ChatGPT.

Not because the tool is bad — because nobody showed them how to use it on a real proposal.

Usage · typical AI toolillustrative
88%
46%
13%
Week 1Week 2Week 3+

Most teams quietly stop opening it by week 3 — and drift back to Word and ChatGPT.

With AI Enablement

We work alongside your team on real calls, real drafts — until they're independently productive.

Security

Your consortium work needs a clear model-routing policy.

A €4M EIC proposal belongs to multiple partners. Most AI grant-writing tools are black boxes.

"Where exactly does our data sit?" — every consortium lead, eventually.

Where does the data sit?
CONSORTIUM IP ? SaaS CLOUD

Your consortium’s IP ends up in someone else’s shared cloud — with no clear answer on where.

With AI Enablement

For consortium intellectual property, AI Enablement gives you a single-tenant workspace, isolated database, configurable model routing, and documented access policies. If you need full on-premise or air-gapped deployment, use Enterprise.

Voice

Your internal review logic is not in default prompts.

Offices win because a few senior people know what evaluators want — what makes Impact land, what makes Excellence feel weak.

WinGrants AI ships a strong default. Strong offices still want their own taste on top.

Your house prompts
#excellence · house style
Lead with capability, not need.
#impact · ours
Frame TRL → adoption, not adoption → TRL.
#voice
Active. Specific. Less marketing.

Default prompts miss your house style — the senior taste that makes Impact and Excellence land.

With AI Enablement

Configure prompts, scorers, templates, and review rules around how your team already works. Junior staff produce stronger first drafts without waiting for senior review.

Pricing

Per-proposal billing punishes ambition.

When every submission costs more, teams quietly become too selective. The partially aligned call gets skipped.

The tool meant to help you scale gets more expensive precisely when activity grows.

Per-proposal billingAI Enablement — fixed annual

Per-proposal pricing climbs with every submission — so teams skip ambitious calls to save cost.

What you get

More than software. The full engagement.

One fixed annual licence, uncapped use — no per-proposal billing. A founder-led setup configures the engine around your workflows and keeps everything private to your tenant.

Today · Per-proposal

Buy a proposal credit.

Every proposal costs more. Walking away means rebuilding the prompts you just trained.

With AI Enablement

One licence. Uncapped use.

Fixed annual fee. Every program covered. Your workflow configuration, prompts, scorers, and isolated database stay private to your tenant.

01

Software access

The full WinGrants engine — Concept Note Health Check, Research Note, Consortium Builder, Strategy Note, Drafter, Evaluator, Redrafter, and export workflows — available in your single-tenant workspace. We help them get set up and stay productive. Unlimited use across every program your team chases.

Uncapped · every program covered
02

Onboarding workshops

2-day founder-led launch with your team in the room. We walk through real cases your seniors are working on, configure the system live, and don't leave until your researchers can drive it independently.

Founder in the room · real cases
03

Private workflow customization

We configure prompts, scorers, templates, intake flows, and redraft rules around your existing proposal process into editable prompts and scorers. Your configuration stays private to your tenant and is exportable under contract.

Private to your tenant · exportable under contract
04

Direct line to the founders

Shared Slack channel with the founding team. Async, no tickets, no support tiers — drop a question whenever. Plus quarterly tuning sessions for the rest of year 1.

Year 1 included · quarterly tuning
Bring your own keys

Your own keys. Your own database.

Most AI tools run everyone’s work through one shared system. AI Enablement gives you a private tenant instead — like having your own locked office rather than a shared desk. Two things stay entirely yours: the AI provider accounts that write your proposals, and the database that stores them.

The WinGrants platform
Another customer’s tenant
Another customer’s tenant
Your private tenant Isolated · never shared

Your AI keys

Plug in your own accounts with the AI providers — OpenAI, Anthropic, Gemini, Mistral, Llama, Deepseek, etc. Every draft runs through your contracts, billed to you, under your provider terms.

OpenAIClaudeGeminiMistral

Your single-tenant database

Your proposals, drafts, and consortium data live in a database that is yours alone — not pooled with anyone else’s. Separate storage, separate backups, separate keys.

Your dataYour backupsEU-hosted

In plain terms: nobody else’s work touches yours, and no model is trained on your content.

2 ways to work with us

Same engine. 2 setups.

Run it for your own team, or license it as a service provider for your own clients. Same engine, same coverage — pick the setup that fits how you work with clients.

Same engine
Same coverage. Different rights.

Pick the column that fits how you work with clients.

 Engagement A
In-House AI Enablement

Grant offices, RTOs, universities, NGOs running proposals for their own teams.

€15k/ year · +€5k setup
Book a call → 		Engagement B
Reseller AI Enablement

R&I consultancies, grant-writing agencies, federations & associations delivering grant writing to clients.

€30k/ year · +€5k setup · keep 100% of client fees
Book a call →
4-week setupFounder-led. We configure the workspace around your proposal workflows, templates, review rules, and your own provider keys. ✓ ✓
Custom prompts, scorers & workflowsYour private configuration reflects how your team reviews, drafts, scores, and redrafts proposals. ✓ ✓
Hands-on workshop2-day founder-led working session on live cases. ✓ ✓
Bring your own keys (BYOK) + isolated databaseBYOKConnect your own AI provider accounts — OpenAI, Anthropic, Google, Azure — and route every draft through them. Your data lives in a single-tenant database, never pooled with other customers. ✓ ✓
All EU programsRIA, IA, CSA, EIC, ERC, Erasmus+, COST — one licence covers all. ✓ ✓
Training exclusion + routing controlsCustomer proposal content is not used to train WinGrants AI. Model-provider routing is configured and documented per tenant. ✓ ✓
+ Total discretion on top of the shared engine
Reseller rightsEmbed the platform into your client offering. Charge clients for outcomes or your service — we don't take a cut. — ✓
Total confidentialityNo logo wall, no case studies, no co-marketing. The relationship is yours to disclose — or not. — ✓

Not sure which fits? Most teams pick In-House. Reseller is for those writing proposals for clients or members on a recurring basis.

ROI calculator

If you brought it in-house, what would change?

Pick your plan, dial in your numbers. With uncapped use the multiplier is yours — push proposals higher if you have the team to write them.

Assumptions

  • Writing time per proposal drops by up to ~70% with AI Enablement
  • Uncapped usage — no per-proposal credit fee, just the annual licence
  • External consultancy fee drops to zero (in-house writing only)
  • Success rate is held flat at your historic rate (conservative — we believe ours lifts it, but we don't claim it in the model)
  • Licence shown is the floor — final price scoped on the call
Faster
Annual time freed iApples-to-apples: hours saved if you ran the SAME number of proposals at AI Enablement's pace. Formula: p × (h − hnew).1,680h
Hours per proposal200h → 60h
Better
Proposals submitted12 → 24
Success rate (held)12%
Expected funding€1.44M → €2.88M
Cheaper
Per proposal€29k → €4.2k
Annual proposal cost€348k → €101k
+ Annual licence€15k
Net annual uplift
Total this year+€1.67M
Funding gain+€1.44M
Operations (incl. licence)+€232k

Caveat: Rough estimate (±10%). Gives you a sense of potential return — actuals depend on team capacity, call mix, consortia, and your win-rate trajectory. Licence shown is the floor; final price scoped on the discovery call.

Our commitments

4 guarantees. In the contract.

IP Sovereignty Guarantee

Your prompts, scorers, templates, workflow configuration, and database exports remain yours under contract. If you leave, your private configuration can be exported.

4-Week Setup Guarantee

Live handover within 4 weeks of kickoff. If we miss, year-one fees are pro-rated for every week we run over.

Founder Access Guarantee

Year 1 includes direct Slack access to the founding team. Async, no tickets, no support tiers. Drop a question whenever.

Submission-Ready Guarantee

We iterate until your team is producing submission-ready drafts — no cap on rounds, no clock — under the fair-use terms of your Order Form. Licence fees are non-refundable; the 100% Satisfaction Guarantee applies to the Self-service plan only.

Ahmed Jemaa, Co-Founder of WinGrants AI
Why we built AI Enablement
“Giving researchers access to AI is not enough. Some teams use it quickly. Others ignore it for months because it does not fit how they already work. AI Enablement fixes that. We help your team understand the platform, build confidence, and adapt it to your real proposal process — your templates, your review habits, and your standards.”
Ahmed Jemaa · Co-Founder & CEO at WinGrants AI
FAQ

Common questions before signing.

What does AI Enablement actually include? +

The full WinGrants engine on a fixed annual licence, plus a setup engagement that configures your private workspace around your templates, workflows, review rules, model-routing policy, and live proposal use cases.

How long does the setup take? +

4 weeks from discovery to live handover. Quarterly tuning runs for the rest of year 1.

Can we bring our own AI keys? +

Yes. AI Enablement supports configurable model routing. You can use OpenRouter-managed commercial routing, your own approved model accounts, or restricted routes depending on your internal policy. The routing policy is documented before launch.

What if we want to leave? +

Full data export anytime — your prompts, scorers, templates, workflow configuration, and database exports are yours under contract. If you leave, your private configuration can be exported. No lock-in.

Bring AI grant writing into your team's workflow.

Your tenant. Your workflow configuration. Your own keys. Your team trained on real proposals. We will walk you through the offer, scope your engagement, and confirm fit — 30 minutes with the founding team.

Book the discovery call →